Skip to content

In development, launching soon

ExchangeEarth
Sign inCreate account

In the app / the destination side

Draw up the self-billed invoice

4 stepsAbout 8 minutesOwner or admin

Where the destination pays the source, invoicing runs as self-billing under VATCA 2010 s.71: you, the buyer, draw up and issue the supplier's invoice. The app keeps the statutory order: VAT checks, the agreement, then the draw-up, which is always your act.
1

Clear the VAT checks

Self-billing needs a VAT-registered buyer, so the surface starts with both organisations’ VIES status. Anything unresolved is a listed block with its own control: Check my organisation’s VAT number now runs the check on the spot.
The invoicing surface opens on the checks: both VAT numbers, verified.
2

Both sides accept the self-billing agreement

The agreement is the statutory precondition: you prepare and issue the supplier’s invoices; they accept each one expressly, by payment, or by the fourteen-day window. Each organisation’s owner or admin presses Accept on behalf of my organisation A, and nothing can be drawn up until both have.
The agreement panel (A). Click-accept satisfies the prior-agreement requirement.
3

Draw up the invoice: your act, always

Enter the supply date, the net amount and the description, and press Draw up A. This button is the legal design: the buyer triggers generation, presented as issuer. There is no auto-issue anywhere. If the platform generated invoices for you, the arrangement would stop being self-billing.
The draw-up form. Draw up (A) is the buyer's act the statute requires.
4

The invoice waits on the supplier

The drawn-up invoice, endorsed Self-billing as the regulations require, now sits with the supplier to accept, dispute, or accept by payment. Dispute sends it back to you: a corrected invoice within five working days supersedes the original. Issued means accepted, and the acceptance date drives the VAT period.
Drawn up and awaiting the supplier's response, countdown running.

More for the destination side

  • Respond to a proposed deal

    Accept the deal against one of your sites, or decline with a reason the proposer will see. The turn banner tells you it is your move.

  • Follow the compliance track

    The producer runs the track; you can read every step. What the wait banners mean, and why nothing can move before the standstill date.

  • Receive loads, and fail one that is wrong

    Track what is on the road to your site, and use Fail acceptance while a load is still in transit if what arrives is not what was registered.